LIFETIME MEMBERSHIP OFFER

Lifetime Membership Purpose

Voorhees Swim Club intends to raise funds for the local community private swim club by offering up to ten lifetime family memberships through an auction to offset the $61,000 tax lien on the Voorhees Swim Club Property and Assets.  Any funds received above required payment for tax lien will be used to help offset other debts owed by the club and shall not be designated for operating expenses. The goal of this offer is to ensure that the tax lien can be paid off to mitigate the risk of sale of the club property and assets.

Lifetime Membership Offer Details

  1. Ten (10) Lifetime Memberships will be available for auction with a starting bid of $6,100.
  2. The auction will be open to all interested parties at 6:00 pm ET on Friday, August 9th, 2024.
  3. The auction will close at 6:00 pm ET on Friday, August 16th, 2024.
  4. The winning bidders will be announced at our Sip & Dip Fundraiser on Friday, August 16th, 2024, and be notified by email.
  5. By placing a bid, you agree to pay the full amount of your bid.
  6. Winning bidders will be notified, and payment instructions will be emailed. Winning bidders are required to remit payment in full for the winning bid amount within 48 hours after receipt of payment instructions.  If payment is not received within 48 hours, your bid will be forfeited, and the next highest bidder will be notified.
  7. Payment must be made by personal or certified check to Voorhees Swim Club.
  8. A plaque will be placed on the Swim Club Premise in plain sight for all members that will declare the Lifetime Members.
  9. Lifetime Members will declare who the primary and secondary members are on the Lifetime Membership.
  10. Lifetime Members will receive a card or certificate with primary and secondary member names on the account.

Auction Details

  1. An online auction platform called Givebutter will be used to manage the auction.
  2. The URL for the online auction is: https://givebutter.com/c/1IFE7D/auction
  3. All bidders will be required to login to the system to place their bids.
  4. Bidding will increase at minimum intervals of $50.
  5. Bidders are welcome to bid as many times as they would like but must bid a minimum of $50 higher or more than the previous bid. Bidders can bid on any of the 10 available memberships; however, they should only place one bid at a time to prevent winning multiple bids. It is the bidder’s responsibility to ensure that they do not bid on more than one membership at a time.
  6. The online auction will automatically notify bidders if their bid has been outbid.
  7. The online auction will automatically notify winning bidders.
  8. There are no maximum bids or maximum bidding increments.
  9. Bids are placed on a first come first served basis after the auction opens.
  10. No bids will be accepted once the auction is closed.

Online platform instructions:

  1. Go to the Auction Page -> https://givebutter.com/c/1IFE7D/auction
  2. You will need to create a login for the site to be a bidder.
  3. Use the “sort” feature to sort the auction items by: “Bid: Lowest to Highest”.
  4. Select the item with the lowest bid (recommended)
  5. To bid on an item you will be asked to sign up as a bidder. You will need to enter your name. You should not be asked for credit card information as we are accepting payment by check only.
  6. Choose whether you would like to pay for Givebutter’s administrative fees. (recommend to DESELECT this option – you are not required to pay the admin fees to participate in this auction).
  7. Place your bid. You will be notified if you are outbid by another bidder, then you can return to the site and place another bid.
  8. NOTE: There are ten (10) items that are all the same for Lifetime Memberships numbered 1 – 10. Only bid on one item at a given time so that you do not win two auctions.

Notification & Communication of Lifetime Membership Offer

  1. An open announcement to all current, former, and potential members will be made through our email platform and social media on Thursday, August 1st, 2024.
  2. A second announcement will be sent on the following Sunday, August 4th, 2024.
  3. The announcement will include the Lifetime Membership Rules and Auction Guidelines.
  4. All interested parties are invited to join a drop-in call where the Board of Trustees will provide details of the Lifetime Membership Offer including Lifetime Membership Rules, Auction Guidelines and allow interested parties the opportunity to ask questions about the offer. The format of the drop-in call will be Video Conference by Zoom and a dial-in number will be provided as well.
  5. Google Calendar Link: https://calendar.app.google/yJA8f2z7pGUK6TXZ7
  6. Zoom Meeting Info: https://us05web.zoom.us/j/88667753768?pwd=EYbvl3oVHat8TaaPEFJpTKPxsLgWi2.1 Meeting ID: 886 6775 3768 | Passcode: 6p5iq1
  7. Interested parties are encouraged to direct questions to memberships@voorheesswimclub.com.
  8. The drop-in call will be held on Thursday, August 8th, 2024, at 8:30 pm ET.

Lifetime Membership Rules

  1. Lifetime Membership: Payment for the Lifetime Membership covers the annual membership dues for a regular family membership for the life of the primary member and spouse/significant other or for life of the swim club, whichever event occurs first. Lifetime members would be required to designate a primary account holder and their spouse/significant other after payment is received for the Lifetime Membership. There is no guarantee of duration for the Lifetime Membership.
  2. Eligibility: Open to public. All family members that reside in the primary household (Household includes all parents and dependent children up to age 25, residing at the same address)
  3. Exclusions: Any past member that has been banned from the club for violation of club rules and policies.
  4. Membership Fees: Lifetime Membership includes all applicable membership fees for annual membership for the family included in the membership. Lifetime members will still be responsible for any guest or caregiver fees.
  5. Caregiver Rules: Same as normal family memberships and subject to change based on pool policies.
  6. Refund Policy: NO Refunds will be issued (by agreeing to Lifetime Membership, member acknowledges there is a liability if the club were to close in the future).
  7. Guest Policy: Lifetime Members would be required to follow all club guest policies.
  8. Non-transferability: Lifetime membership is non-transferable and is forfeited upon the death of the primary account holder and spouse/significant other.

Usage Rules (If they break any of these rules, their lifetime membership can be revoked)

  1. Access Control: Lifetime Members will follow the same check-in process as regular members.
  2. Club & Pool Rules: All Lifetime Members must abide by club rules.
  3. Behavior: Any misconduct will be reviewed by the Board of Trustees. If there is misconduct by a Lifetime member, the board can vote to revoke Lifetime Membership through unanimous vote. Misconduct includes alcohol misuse, harassment, extreme language, or other behavior as determined by the board that is not aligned with club values.

Compliance and Enforcement

  1. Rule Enforcement: Pool management and the Board of Trustees will ensure compliance with club rules. Pool managers will inform members that any misconduct is being reported to the Board of Trustees. The pool manager will inform members of any club access, guest or caregiver violations and will be reported to the Board of Trustees.
  2. Complaints and Suggestions: Lifetime members can submit all complaints and suggestions to the pool manager and/or Board of Trustees.
  3. There is no guarantee of Lifetime Membership in the event of the pool closing.

FAQs

  • How will you collect payment? We’ve selected manual payment for this auction. Winners will be notified via email through the platform. DO NOT PAY through the platform.  We ask that all winners place their check for the winning amount to Voorhees Swim Club in the secure mail box located at 8 Forrest Hills Dr.  The mailbox is on Forrest Hills Dr adjacent to the driveway access to the club.
  • Are there any time limits between bids? Will the auction time out before auction close? There is no time limit between bids. You can place a bid immediately after being outbid. Likewise, if you have the highest bid there’s no time limit preventing people from bidding on top of your bid. The only time limit is when the auction closes. The platform recommendation is to encourage potential bidders to bid early and often to get the auction value to a market price that will allow the winning be to be sustained until the auction close. They discourage avoiding last minute bid wars before the auction close because you may not win the item if someone outbids you just before auction close.
  • How do I know which Lifetime Membership to bid on? We recommend using the sort feature to list the item with the lowest bid first to the highest bid. We recommend bidding on the lowest priced bid.
  • Can I bid on more than one membership? To prevent risk of winning more than one lifetime membership bid, we recommend to only bid on one item at a time. If you get outbid for an item, return to the auction and then choose an item to bid on next (can be the same or different, but we recommend bidding on the next lowest priced item).
  • Do I need to provide any online payment information? No we recommend that you do not add any payment information online. You can sign up to be a bidder without adding your credit information. (see Bidder Profile Image Below)
  • Am I required to cover processing fees? You are not required to cover processing fees and we recommend unselecting that option. (see Bidder Profile Image Below)